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Email Signatures – Webmail

An email signature is your biggest opportunity to share information about yourself and/or your practice that helps build recognition and trust.

We like to think of an email signature as a modern, electronic business card. At its most basic, a professional email signature should include your personal information such as your full name, job title, and contact information such as your phone number, email address, website URL, and so on.

Creating Your Email Signature

1. Sign in to your webmail account.

2. Click Settings, as shown here:

3. In the Settings pane, click Identities, and then click the account for which you to create a signature, as shown here:

4. Enter your email signature in the Signature text box, as shown here:

5. If you primarily send formatted (HTML) messages, you can enable the HTML signature option which allows you to add formatting of your signature; when HTML signature is selected, the Signature text box displays a formatting toolbar, as shown here:

6. In the Settings pane, click Preferences and then click Composing Messages, as shown here:

7. In the Signature Options section, from the Automatically add signature drop-down list, choose the option to specify the way you want to display your signature:

  • Never — Do not display the signature.
  • Always — Display the signature on all messages, including new messages, replies, and forwards.
  • New message only — Display the signature on new messages, but not on replies or forwards.
  • Replies and forwards only — Display the signature on replies and forwards but not on new messages.

8. Click Save.


Updated on May 17, 2019

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